How do you keep track of the different statements of work within your organization? Perhaps you have a list in One Note. Perhaps you have a list in One Note? We found that it was difficult to keep track of which statements of work are in which place and where each one is.
We created a template for a statement-of-work tracker.
This is not a template for a statement or work. It is used to track the status of multiple statements.
What is a SOW tracker?
An SOW tracker tracks the source, dates, project, and responsibilities for each statement.
Why would I use an SOW tracker?
It is important to have a way to track your statements of work as a project manager, especially if you are managing multiple projects at once. If you manage multiple projects and have a few external suppliers, you can easily end up with a dozen or more open SOWs.
The SOW tracker can be used internally by your company to manage statements and work within the company. This is true whether you are working for other departments or using it as part of your project management documentation.
You can track, for example, which SOWs have been created and finalized, as well as the resources required to complete that piece of work.
It can be used to track SOWs received from outside consultants and service providers. This template is more useful for the PMO and the entire department.
How can you use the SOW tracker to your advantage?
Each SOW should be added to the tracker. It can be used as a repository of SOWs or a master reference list. While all team members can access the tracker, I suggest that only a few people have access to it to update it. This will help with version control issues.
What’s in the SOW Tracker
The following sections are included in the SOW tracker:
Reference number (you can link this back to the Master Service Agreement)
Name of the project
Whether the SOW will be internal or external.
Contact details and internal manager
Start and End dates
You can modify the template however you wish. If you need additional columns or tabs, you can add them to the template! I haven’t included a column to cover the SOW title, but it might be helpful to have a shorter name for the SOW. We use a number system because the SOWs that drive them tend to have long names.
If you would like to add some detail about the scope of the SOW, I wouldn’t mind adding a few lines. Instead of being a detailed copy of the statement of works, the template is meant to be a high-level tracker that helps with SOW management.
How do I access the template?
You can find the free SOW template in Excel in our project management resource library.
Join the resource library today.
What is SOW tracking?
A statement of work (SOW), is a document that outlines the activities, deliverables, and dates for a particular piece of project work. SOW tracking allows you to keep track of SOW status and monitor how they are progressing. This ensures that no work is lost.